Home » PST Splitter – Archive Outlook and Split PST Files Automatically

PST Splitter – Archive Outlook and Split PST Files Automatically

by Michael Waller

If you are using Microsoft Outlook for a long time then you may have faced a size-related issue. This may have caused many hurdles for the users. In this blog, we will provide users the information about the splitting of the Outlook PST files. Let us go through this blog thoroughly.

Why do users need to split their PST files?

Here are the reasons for a user to split their Outlook PST files. Let us have a look at the below reasons:

  • Due to the large size of PST files, it slows down the performance and speed of MS Outlook.
  • The user is denied saving data items in her PST file folder if the PST file is running out of space or disk space is very limited.
  • PST file is out of tolerance, the user will not be able to access data in her PST file.

Techniques to split the Outlook PST files

A user can split their Outlook PST files by following the manual or the professional method. We will have a look at both of the techniques for splitting the Outlook PST files.

Firstly, the manual method of splitting- This is a lengthy method to split the Outlook PST files.

Automated solution- Using the Split PST tool is a smart way to split the Outlook PST files.

In this blog, we will have a look at both of the splitting methods. It is all up to the users to select their choice method and follow the splitting task. Let us now move forward.

Reduce PST Size in Import/Export Process

  • Launch MS Outlook and click File on the menu bar.
  • Go to Account Settings and then select Account Settings.
  • On the Data Files tab of the dialog box, click the Add button.
  • Enter the name and type as Outlook Data File (.pst) and click OK to create a new PST file.
  • The new PST file will appear under Data Files.
  • Then click the File menu and select the Open and Export option and click the Import/Export button.
  • In the Import and Export Wizard, select File Export and click the Next button.
  • In the File Export window, select Outlook Data File (.pst) and click the Next button.
  • Select the folder to export and check the Include subfolders option if you want to export subfolders.
  • Go to Selector, select the location of the exported files, and select the Disallow to duplicate export option from Options.
  • Set a password for the exported PST file or cancel if necessary.

Use the Move to Folder option to manage large PST files. Navigate using the step-by-step instructions below:

  • Launch Outlook and click File tab >> Account Settings >> Account Settings.
  • Click Data File and click the Add button to add a new PST file.
  • Go to Home, open the default PST file in your Outlook profile, and select the items you want to move to the new PST file created in step 2.
  • To do this, click the Move button on the ribbon and select Copy to Folder.
  • Select a PST file so that you can move all selected data items from the default PST file to the new PST file.
  • You can delete the copied items from the default PST file to reduce its size.

Use the Archive Assistant to Split PST File Size

You can use the Archive Assistant to split large PST files in Outlook. Please follow these simple steps:

  • Launch MS Outlook and go to File >> Info >> Tools >> Clear Outdated Items. Archive the files to the desired location.
  • Select a folder to archive, select a date to archive old items, and click Browse to save the archive file to your desired location.

These are the manual method following which a user can split their Outlook PST files. But users do face many limitations while following the splitting of the Outlook PST files using this manual method.

Limitations of the manual method

There are many more methods to split the Outlook PST files but many users choose the manual method to split their PST files as it is a free-of-cost method to go for. However, users do face many limitations. Let us have a look at these limitations:

  • The worst can happen during this process and all your data can be lost forever, it’s a nightmare.
  • Data security is not guaranteed.
  • It is very time-consuming.
  • It requires a lot of technical knowledge.
  • The task is not easy to complete. You can lose control of your process at any time.

Thus, it will be reliable for a user to select the third-party app.

Automated solution

Using the Softaken PST Splitter tool, a user can split any amount of the Outlook PST files without facing any trouble. The application is a simple and easy-to-use tool that provides a reliable solution for the splitting of the Outlook PST files. Any hurdle is not faced by the users while following the splitting of the Outlook PST files. Any sized PST files can easily be split with the help of this advanced solution. Moreover, the app provides many advanced features that help every single user easily split their PST files. Also, users do not need to install the MS Outlook app to split their PST files. With a great GUI, every user is able to split their PST files. A demo version is also provided by the app.

The steps to split the PST files are very simple to follow using this advanced solution. Some of the reasons to select this advanced solution are here:

  • It works very quickly and safely and splits PST files of any size.
  • Never worry about data loss.
  • All meta properties of mail are not changed.
  • PST File Splitting Software allows you to split PST files of any length without error. Give
  • This tool works smoothly with all Outlook versions.
  • Equipped with a modern graphical user interface to get the job done in a few steps.

Summary

The blog discusses the splitting of the PST files. Following this blog users can split the Outlook PST files. A user can go through the manual procedure for splitting the Outlook PST files. Moreover, it will be reliable for a user to select the professional or Split PST tool to split the Outlook PST files.

 

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