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Split Large PST Data into Smaller Parts Instantly

by Michael Waller

Outlook sets limits to accommodate the huge amount of data stored in PST files. Even Microsoft mentions guidelines to set the limit size. Large file sizes can lead to undesirable situations and massive data loss. Because of this, splitting a PST file is easier than recovering unresolved data. Since PST files are small and work very well an pstd fast, splitting can also choke a user’s work. This blog explores and describes methods you can use to split PST files to improve Outlook’s working standards and performance. The methods described are universal and applicable to all versions of Outlook 2016, 2013, 2010, and 2007.

Let us know the reason behind the splitting of the PST file.

What are the reasons for the splitting of the PST file

Below are the reasons given for splitting the Outlook PST files. Let us have a look at them;

  • Outlook will experience performance issues if large PST files are not split. Large or overly large PST files tend to slow down applications.
  • Outlook refuses the user’s request to save data to a file if the PST file does not have enough disk space.
  • The worst-case scenario is that users will not be able to access their data if the file size limit is exceeded.
  • Data loss is one of the most common and dangerous problems caused by large PST files.

Methods to split the PST files manually

Many manual methods can be followed by the users to split the Outlook PST files. We will check out these methods.

 Move PST File Item Using Outlook Feature Import and Export

  • Open the installed MS Outlook.
  • Now create a new PST data file.
  • Step Click File and then click on the Other Items, then select the Outlook Data File, and then click File.
  • A wizard appears for creating or opening an Outlook data file. Browse to the location and name the new PST data file.
  • Click OK to generate a new PST file and list it in Outlook.
  • Click File and then select the Open option.
  • The Import / Export Wizard opens, select Export to File, and click Next.
  • Now select the Outlook Data PST file (.pst) and click Next.
  • In the Export to the File dialog box, select the folder to which you want to export the data. Open the folder and select the item.
  • Click Continue.
  • Press Browse to select the file you want to export to.
  • Opens the Outlook data file Wizard
  • Select the files and click on the OK button

Archiving feature to reduce PST file size

  • Open Outlook and select PST file to move the data to a new file.
  • Click File and select Archive.
  • In the Archive dialog box, select the Archive this folder and all subfolders check box.
  • Select the folder you want to move from the list.
  • Now select a date from the calendar from the Archive Older Items option.
  • Select a location and name the new PST file.
  • Click OK and a new PST file will be created in the desired location.

Using the Move to Folder function

  • Open MS Outlook and click the File button.
  • Select the New option and click the Outlook Data File window.
  • Name the new PST file “Create Microsoft Personal Folder”.
  • Then click the Edit tab and select Destination. Folder Options
  • Here in the Move-Item dialog box, click New Options
  • Select a new PST file Select a location to place the folder options and click on the OK button
  • Next, in Move Items, select a new folder with a new PST file.
  • Finally, press the OK button.

Compress PST File Size

  • Open the MS Outlook application and then go to the File tab
  • Click on the Account Settings Option
  • Select Account Settings and click Data File Option
  • Select the data files you want to split and click the settings option
  • Click the Compact Now button, then click the OK button.

These are some of the manual methods to split the PST files. Users do face many limitations while following the splitting task using the manual method. We will have a look at these limitations.

Limitations using the manual method

Here are the limitations given that are faced by the users while following the manual method of splitting the PST files.

  • No error is faced by the users
  • The instant result is not provided
  • Chances of data loss are there
  • Not a reliable method for splitting the PST files
  • A user-friendly platform is not given

Splitting using the Split PST tool

The Softaken Split PST tool is one of the best solutions in order to split your PST files. The app is tested by qualified professionals. Using this advanced app users can reliably split their PST files in just an instant. Without any kind of error, the splitting procedure is done. Moreover, it is a simple and reliable solution for all users. Using this advanced Split PST tool any user can split any number of the PST files. There are no restrictions faced by the users while following the splitting of the PST files.

The steps for splitting the PST files are simple to be followed and users can easily follow the procedure. The steps include;

  • Download this split PST app from the app
  • Install the app
  • Select the required file Access
  • Preview the file

  • Select the required option or delete or reset the password.
  • Finally, click the Action button.

Proper screenshots of these steps are also given by the app for the reliability of the users.

Summary

This blog explains all the methods that a user can follow to split their PST files. A user can choose any of these methods and follow the splitting procedure. Moreover, it will be convenient for the users to select the Split PST tool for splitting the PST files.

 

 

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